Digital systems checklist

This checklist helps teams identify the digital systems they depend on and record the minimum information needed for continuity, security, and handover.

1. Identity and public presence

• List official domains and public websites.
• Record the registrar, DNS provider, hosting provider, renewal date, and account owner.
• Confirm that recovery contacts are current and not tied to a single unavailable account.
• Identify public channels and who can update them.

2. Access and ownership

• Identify administrators for each critical system.
• Confirm multi-factor authentication is enabled where available.
• Review whether shared accounts can be replaced with named access.
• Record emergency access and escalation routes.

3. Records and documentation

• Identify where operating documents and decision records are stored.
• Confirm that key records have descriptive names and owners.
• Document major system decisions with date, rationale, and reviewer.

4. Review rhythm

Repeat this checklist every quarter for critical systems and every six months for lower-risk systems. Record changes so the organization can see how its infrastructure evolves.